Athletic Administrative Assistant

 

The athletic administrative assistant is a part-time employee who reports to the director of athletics and works in partnership with the athletic department staff to support, assist, and serve the Wesleyan community.

 

RESPONSIBILITIES

 

Website/Blackbaud

• Enter all competitions in Blackbaud for all teams and make schedule changes as they occur.
• Enter all scores in Blackbaud.
• Update state championships, team accomplishments, school records, and alumni athletes on the website.
• Update coaches on Blackbaud for team pages and coaches (from athletics web page).
• Enter rosters and jersey numbers (if applicable).

Game Management

• Coordinate ticket sales and gates for all home events as needed. Schedule games in Go Fan.
• Secure clock operators for all home varsity basketball games.
• Count gate money and prepare GHSA financial reports.

Ordering/Logistics

• Coordinate and order all awards for end of season banquets through All American Specialties.
• Update and order banners, pennants, and magnets for Yancey and Marchman Gymnasiums.
• Assist in Senior Night – ordering flowers, proofing bios, and organizing line-up for each season.
• Coordinate and order senior blankets for Senior Honor’s Day.
• Order patches for letter jackets for State Champions, Final Four, Region Champions, etc.
• Order letters, bars, and inserts annually for all sports and maintain inventory supply for school year.
• Order State Championship plaques for winning teams to be displayed in Yancey Gymnasium.
• Order office supplies when needed.
• Print certificates for all teams and coordinate letters and bars for end of season banquets. Order certificates when needed.

Athletic Department Responsibilities

• Prepare and send out Weekly Athletic Schedule.
• Manage calendar for director of athletics.
• Create and mail contracts for football, basketball, baseball, and wrestling.
• Register and submit payment to GACA for all head coaches and athletic staff.
• Assist coaches in logistics for home tournaments, region, and state competitions.
• Reserve hotel rooms for state competitions.
• Assist athletic director and assistant athletic directors as needed.

 

QUALIFICATIONS 

• A strong grounding in the Christian faith and solid understanding of the role of athletics within the school, particularly as it relates to the Christian mission of the school.
• Strong oral and written communication skills.
• Effective organizational skills and attention to detail.
• Team player and encourager; a willingness to serve with a glad heart.