Admissions Coordinator

 

 

The admissions coordinator provides administrative support to the admissions department and assists the director of admissions and assistant director of admissions in all aspects of school admissions. This is a twelve-month position, including some Saturdays and evenings. The admissions coordinator reports to the director of admissions.   

 

Responsibilities:

• Performs tasks as directed by the director of admissions.
• Schedules and attends all meetings.
• Updates all admissions information on the website. 
• Updates the online forms and information for the admissions application. Manages all aspects of the admissions process and serves as the control point for receipt of all applicants’ forms and information necessary for enrollment.
• Updates information and manages production and printing of admissions print materials and publications. For example, the Viewbook, Curriculum Overview, Stats Brochure, Coffee Invitations, etc.
• Maintains Outlook calendars for the director of admissions, assistant director of admissions, and admissions coordinator and ensures all admissions activities are reserved and visible to the public and reflected on the school calendar and the website.
• Schedules all admissions events, i.e., On-Campus Tours, Parent Preview Days, LS Visit Days, Parent Coffees, Family Open House, Reach for Excellence Summer Visit, and School Fairs, places on Outlook calendars, and reserves room space on the Master calendar. Prepares necessary materials, greets prospective parents, and answers questions.
• Stays current with information about Wesleyan students’ performances, such as tests scores, college acceptances, sports achievements, etc. to share with prospective parents.
• Coordinates, schedules, and attends on-campus evaluations for grades K-5 for three main testing days and ongoing evaluations during the summer. Updates and prepares all testing materials for grades K-5.
• Oversees and manages all street signage for all admissions events.
• Tracks and mails information to all inquiries and applicants on a weekly basis.
• Assists the director of admissions with the budget.
• Attends JATP and AAAIS meetings for job development and networking.
• Schedules and prepares documents required for use during the annual committee decision meetings. 

Qualifications: 

• Grounded in the Christian faith and strong commitment to the mission of the school.
• Possesses strong organizational, communication, and interpersonal skills.
• Possesses knowledge of computer skills, i.e., MS Word, Excel, and Outlook.
• Knowledgeable in various types of office equipment and procedures.
• Ability to handle confidential matters.
• Exhibits a broad perspective of a K-12 independent school.
• Professional, positive, and a team player.
• Bachelor’s degree is preferred.